As a public housing authority, HACA is bound by Federal, State and Local laws and regulations. The housing authority operates in accordance with these laws as follows:
Petty Cash and Micro Purchases
Purchases in an aggregate of up to $2,000 may be acquired by the contact of only one source if the price is considered reasonable.
Purchases in an aggregate of between $2,000 and $25,000 require an informal solicitation. Staff will issue a scope of work or list of items required and will solicit a minimum of three (3) written quotes. Quotes may be receive via email, fax or standard mail. All purchases over $5,000 require the approval of the HACA Board of Commissioners.
Formal Solicitation: Sealed Bids and Competitive Proposals
Purchases in an aggregate of $25,000 or more require a formal solicitation in the form of an Invitation for Bid, Request for Proposal, or Request for Qualification. These solicitations will be advertised in the local papers and posted on the HACA's website under Current Procurements.
HACA's Procurement and Capital Improvement Departments are responsible for all of the agency's procurement activities. They purchases goods and services, implements procurement guidelines, solicit bids, initiate request for proposals, issues purchase orders, and establishes contracts for construction, maintenance, consultants and professional services.
HACA encourages the participation of Minority Owned Enterprises (MBE), Women Owned Enterprises (WBE), Small Business Enterprises (SBE) and Section 3 Businesses (Sec 3).